PoPs Ledger

Construction accounting has real requirements general accounting software doesn’t — burdened labor cost, certified payroll on prevailing-wage jobs, retainage that has to be tracked separately from a regular invoice, and a job that might need billed three different ways depending on the contract. PoPs Ledger is construction accounting software built around those requirements directly — a construction-specific chart of accounts, double-entry journal entries, and real financial statements (Profit & Loss, Balance Sheet, Cash Flow) generated from the ledger itself, not assembled by hand at close.

Both sides of the books are covered, connected. Accounts receivable — invoicing, collections, split and partial payments — with billing for however the job is actually contracted: progress billing (AIA G702/G703) for a draw schedule tied to percent complete, milestone billing for a fixed-price job that bills at defined points instead of a percentage, and time-and-material billing for work billed on actual hours and materials rather than a contract line-item value. Accounts payable lives directly in PoPs Ledger too, fed by PoPs Procurement’s real vendor pipeline — RFQ through delivery — so a bill Procurement generates lands in the ledger without being re-entered. Burdened payroll — FICA, Medicare, FUTA, plus your own SUTA, Workers’ Comp, and benefits, not just gross wages — rounds out the accounting side.

Field hours don’t have to be re-keyed to get to payroll, either — time recorded on a Work Ticket in PoPs Field pushes straight into a PoPs Ledger payroll run, already burdened correctly instead of arriving as a flat hours total. That run only posts to the general ledger once a named person has reviewed and accepted it — sensitive fields like Social Security numbers and bank details are never stored. Davis-Bacon and WH-347 certified payroll come with real compliance flags built in as a drafting aid — a prevailing-wage job doesn’t need a separate spreadsheet to stay compliant, though a person still reviews and signs it, the way certified payroll actually has to work. Retainage gets tracked through its full lifecycle rather than as a manual note on an invoice, and every transaction runs through a full audit log.

An outside accountant or bookkeeper can be invited to log in directly and review the books, instead of working from periodic exports — and for anyone who wants to keep QuickBooks as their system of record, a one-way export sends real ledger entries into QuickBooks any time.

PoPs Ledger closes the loop that starts with a bid in Construction Bid Manager and a budget in PoPs Project Tracker — the same job record carries through to what actually gets billed, collected, and paid out.