PoPs Procurement
PoPs Procurement
From requisition to delivered — one real approval chain.
Who it's for
Purchasing agents and PMs buying material and equipment.
RFQ to quote to PO to delivery to invoice, with a real payment gate that won’t release funds until material is confirmed delivered.
Buying material for a job usually means a phone call, an email quote, a PO that may or may not match what actually showed up, and an invoice that gets paid whether or not the delivery was ever confirmed. PoPs Procurement is construction procurement software that runs the whole chain as one workflow — a requisition goes through real approval, converts to an RFQ or PO, and the invoice doesn’t get paid until delivery is actually confirmed against what was ordered. This is the suite’s real accounts payable system — RFQ through quote, PO, delivery, invoice, and payment, all one connected pipeline instead of a vendor invoice landing disconnected from the PO it’s supposed to match.
Vendor management is built in too, with COI and W-9 compliance tracked directly rather than chased down separately when a vendor’s paperwork lapses. Beyond individual job purchases, it covers company-wide inventory — transferring material between jobs, checking tools and assets in and out — so equipment isn’t just tracked per-project in someone’s head.
Purchase-agent access is admin-grantable rather than all-or-nothing, so a company can control who’s actually authorized to commit to a purchase without locking procurement to one person.
What it does
- Requisition → approval → RFQ/PO conversion
- Vendor management with COI/W-9 compliance tracking
- Delivery-confirmation gate before invoice payment
- Company-wide inventory, inter-job transfer, tool/asset check-out
- Admin-grantable purchase-agent designation
FAQ
Does the invoice get paid automatically once it arrives?
No — there’s a real delivery-confirmation gate. The invoice doesn’t release for payment until what was ordered is confirmed as actually delivered.
Can I track tools and equipment, not just materials?
Yes — company-wide inventory includes inter-job material transfer and tool/asset check-out, not just PO tracking.
Who’s allowed to actually make a purchase?
Purchase-agent designation is admin-grantable, so you control exactly who can commit to an RFQ or PO.